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The Benefits and Cost Advantages of VoIP Phones for Your Business

VoIP Phone systems

The Benefits and Cost Advantages of VoIP Phones for Your Business

Telecommunication sits at the heart of all business, which is why it’s important to choose the best phone systems for your business. VoIP phones are one of the most popular modern solutions on the market, being introduced by a growing number of firms across all industries.


Before incorporating VoIP phone system into your business, it’s vital that you familiarize yourself with the benefits. Here are some of the most telling incentives for implementing VoIP phone systems in your business:


1. Cheaper Long-Distance Calls

Cost-efficiency is the chief motive behind most business investments, and your phone systems shouldn’t be treated any differently. When incorporating a VoIP phone system, you will no longer have to pay for minutes used on each call. Instead, you simply pay for broadband usage from your ISP.

This can save a significant sum of money for companies that handle local business matters. However, the growth of international business relations has further increased the need for many businesses to incorporate this type of system to avoid even greater costs associated with long-distance calls.


With worldwide access, VoIP phone systems allow not only for remote working but also for much cheaper long-distance calls. While traditional landline phone systems cost businesses around $50 per line each month, VoIP plans cost less than $20 per line. This means by switching to VoIP phone systems, you cut your phone bill in half and then some. 


2. Cost-Effective Software and Hardware Options 

Telecommunications isn’t a one-time investment—it incurs ongoing fees. Switching to VoIP brings long-term financial savings relating to both hardware and software features since it requires far less physical hardware than landline phone systems, such as individual phone and data line facilities.


The best VoIP service providers additionally include software updates within their monthly subscription products. This prevents the need for the costly updates that traditional phone systems require.


3. Simpler Conferencing 

Given the growing role of worldwide access, remote access, and global communications, it should be no surprise to learn that a growing number of companies rely on conferencing. If yours uses conferencing in your day-to-day business interactions, VoIP is the best phone system for you by far.


The removal of dedicated phone lines puts an end to the costs associated with additional service charges and hosting multiple people on a single call. When supported by the universal coverage and remote access capabilities, conferencing becomes both simpler and cheaper.


4. Expanded Features

VoIP systems provide staff members with all the standard features as a landline, such as caller ID, virtual numbers, contact lists, voicemail, and more. However, the systems also offer a variety of expanded features that can’t be found on traditional phone systems.


Advanced operational functions include the ability to transcribe voicemails to text messages or forward messages to multiple recipients at once. Various analytical tools and real-time tracking features even allow teams to collect data and track trends as needed. 


5. Flexibility

VoIP is far more versatile than traditional phone systems. For starters, VoIP systems integrate seamlessly with a variety of different networks, including ATM, Sonet, WiFi, and existing ethernets.


Communication becomes more flexible with VoIP systems, too. Images, video, and text media formats can be transferred to facilitate communication amongst team members. This can make interactions with clients or suppliers smoother and more dynamic.


Furthermore, the flexibility of calling through your network allows you to overcome the obstacles posed by traditional telephone facilities. The standardized approach can bring an array of rewards, especially when employees work from different locations.


6. Reliability 

Whatever field of business you’re in, there’s no greater frustration than dropped calls—for both the client and the business representative. It’s worth it for any business to invest in a phone system that will provide reliable service and consistently smooth communications.


Business internet connections often provide much greater reliability than landlines, with minimal downtime. This is a huge benefit for businesses that handle international calls, which on traditional landlines often experience “breaking up” or lost calls.


Additionally, phone lines on VoIP systems can be redirected to cell phones in the event that an internet connection is lost, so even power outages and other network interruptions don’t inhibit the reliability of VoIP phones.


7. Scalability 

Scalability is a key concept in business. Aside from ensuring that the business is ready to grow or reduce its offering according to performance levels, it goes a long way to guaranteeing maximized cost-efficiency as you pay for what you use and nothing more.


VoIP is the ultimate solution as adding or removing a line can be done almost instantaneously. Additionally, the versatile nature of the systems promotes easier growth and transition when moving from one location to another.


How To Implement A VoIP System 

Understanding the benefits of VoIP is one thing, but implementing VoIP systems correctly and efficiently in your workplace is another. At IT Harbor, we offer VoIP phone services and setup to fit your unique business needs and ensure your communication systems maximize efficiency and productivity within your office. 


Brett Allred
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